View all 2024 Sponsors/Exhibitors

Sponsor/Exhibitor registration for the May 28-30, 2025 Conference will open in January 2025.  REGISTRATION DEADLINE: May 2, 2025

TO REGISTER FOR A SPONSORSHIP, CLICK HERE

The Pennsylvania Association of Intermediate Units’ Annual Conference provides professional development and networking opportunities to over 365 senior-level IU leaders annually. The 2025 PAIU Annual Conference will be held at Kalahari Resort in Pocono Manor, PA from May 28-30.

To enhance our business partners' experience, we work to maximize your networking opportunities throughout the conference & provide a profitable return on your investment.  This includes exhibit hall layout to increase foot traffic, opening air wall doors separating the exhibit hall from the ballroom/main session space (as much as possible), holding all breaks (and both pre-dinner receptions) in the exhibit hall, color coding attendee name badges listing Job Alike group affiliation, and raffle prizes awarded to encourage visiting exhibit tables.

2025 Sponsorship Options*:

Conference Gold Sponsor: $12,000
As a Gold Sponsor, you will have the opportunity to fully engage with IU leaders throughout the conference, and to present your company’s products/services and partnership opportunities to IU Executive Directors. Gold Sponsorship includes the following:

• A 10-15 minute presentation to the 29 IU executive directors at one of their monthly PAIU Board of Directors meetings during the 2025-26 school year
• Opportunity to sponsor a reception &/or dinner at one of the PAIU Board of Directors meetings during the 2025-26 school year
• Prominent logo placement on PAIU Conference webpages, printed program materials and signage at the Conference, with company sponsorship/logo visibility via "rolling slides" in onsite conference meeting spaces
• Full access to all PAIU Conference sessions including all meals/receptions for up to four (4) company representatives
• One Exhibitor Table in a prime location in the exhibit hall

Meal/Reception Sponsorships:

During the conference, meals and receptions are provided to conference participants.  Sponsorship fee includes all meals/receptions for ONE company representative for the duration of the conference ($499 charge for each additional representative attending). Below is a listing of these sponsorships with the date, cost and the details of the benefits:

Event (Number of Sponsorships)	Date	Cost	Includes
DINNER (4 total, 2 per day) Wednesday, 5/28 (2) Thursday, 5/29 (2)	Wed. 5/28 (2) Thursday, 5/29 (2)	$6,000 $6,000	•    One Exhibitor Table •    Distribution of co-sponsors'      materials at dinner •    Recognition at dinner •    Signage at dinner
BREAKFAST (4 total, 2 per day) Thursday, 5/29 (2) Friday, 5/30 (2)	Thursday, 5/29 (2) Friday, 5/30 (2)	$5,000 $5,000	•    One Exhibitor Table •    Distribution of co-sponsors' materials at          breakfast •    Signage at breakfast
THURSDAY LUNCH  (2 total)	Thurs, 5/29 (2)	$5,000	One Exhibitor Table Distribution of co-sponsors' materials Signage at lunch
Lunch w/ Exec. Directors (1)	Wednesday, 5/28	$6,000	•    One Exhibitor Table •    10 minute presentation at lunch
Lunch/Job Alike Group (11) PA Instructional Media Svcs. Curriculum Coordinators Special Education Directors  Business Managers HR Directors Nonpublic School Directors School Safety & Security Strategic Communications Mental Health Services Assistant Exec Directors 2025-26 Aspiring Leaders	Wednesday, 5/28	$5,500	•    One Exhibitor Table •    10 minute presentation at lunch •    Signage at lunch
PRE-DINNER RECEPTION (4 total, 2 per day) Wednesday, 5/28 (2) Thursday, 5/29 (2)	Wed, 5/28 (2) Thursday, 5/29 (2)	$4,000 $4,000	•    Recognition at event •    Signage at event Exhibit Table = additional $1,500 charge
After Dinner Reception/Band (6)	Wed, 5/28	$4,000	•    Recognition/signage at event Exhibit Table = additional $1,500 charge

Exhibitor Only: $2,500 (limited spots available)

Throughout this conference, opportunities are provided for IU participants to interact with PAIU business partners and visit their exhibit booths located in the exhibit hall.  These exhibit booths (includes an 8-foot x 2.5 foot table) will be in ideal locations to foster networking. Electricity and wireless internet access are included.

Sponsor/Exhibitor fees include all meals/receptions for ONE company representative for the duration of the conference ($499 charge for each additional representative attending).

A registered sponsor/exhibitor may, upon written request (email Michele Clancy) receive a full refund of a paid registration fee as long as the cancellation request is received by the PAIU office by Friday April 25, 2025. NO refunds will be granted for requests received AFTER 4/25, since PAIU becomes liable for venue costs.
 
Other Sponsorship Opportunities:
There are several other opportunities to support the PAIU Conference and gain constant visibility for your organization/branding throughout the conference (additional charge for exhibit booth, if spots are available = $1,500 unless otherwise noted):

• Conference Program Book Sponsor (exhibit table included): $4,500
• Conference Mobile App Sponsor: $3,000
  
• Conference Tote Bag Sponsor: $2,500
• Conference Lanyard Sponsor: $2,500
  
• Gift Bag Sponsor (provide branded item(s) for tote bags provided to attendees): $2,000

*pricing subject to change

To REGISTER as a SPONSOR or Exhibitor: CLICK HERE (opens in Jan '25)

Schedule:

Exhibitor set-up: Wednesday, May 28th from 8:00 a.m. - 3:00 p.m.
Exhibitor tear down may begin any time after 5:30 p.m. on Thursday, May 29th

(outgoing shipping can be arranged with Convention Service Manager prior to end of event. Vendor is responsible for all shipping costs)

For Full Conference schedule, click here

Kalahari Shipping & Delivery Instructions (shipments received more than 3 days prior to 5/28 subject to $150/day storage fee):

Kalahari Resort Shipping Address: 250 Kalahari Blvd. Pocono Manor, PA 18349

Please include the following information on the label affixed to your package(s):

Name of Event: PAIU Conference / Date of Event: 5/28-30/2025

Name of Your Company:  / Name of On-site Contact for Your Company:

Booth Number: Kilimanjaro West

Name of Resort Contact: Veronica Nardello

To expedite delivery of items shipped to your assigned exhibit booth upon arrival, please complete Kalahari's Request for Package Shipping & Delivery form and email to: tcolombo@kalahariresorts.com.  There will be an $8 charge to your authorized credit card for each box/package/tube (weighing 0-35 lbs) shipped to Kalahari (this Advanced Rate is available for vendors completing/returning the form a minimum of 5 business days prior to event start date--by 5/22/25). Forms received after 5/22 or on the start date of the event (5/28) will be charged standard rate ($10 for packages 0-35 lbs). Refer to the form for additional rates based on package size/weight.

If you have questions, please email mclancy@paiu.org